POSITION SUMMARY

The Facility Operations Administrative Assistant provides day-to-day administrative and ancillary needs support associated with running the Facility Operations department at assigned campus(es). This position develops and leads volunteer teams to assist in providing an exceptional environment for staff, volunteers and congregational ministry events. In all actions they reflect the Sun Valley Community Church (SVCC) team leadership distinctives.

This position is part-time at 28 hours per week.

ESSENTIAL FUNCTIONS

Assist various ministries in planning for special events, including Summer Spectacular, graduations, baptisms, etc. Schedule room setups and tear downs and other logistics, as needed
Review all aspects of data base scheduling requests with Campus Coordinators and Administrative Assistants on weekly basis to determine accuracy and appropriateness of room requests. Approve data base scheduling requests when finalized
Create scheduling software reports for ministries and facilities team members, including room assignments and set up diagrams
Maintain The Rock database as required for facilities volunteers
Manage scheduling for team members’ hours and staffing needs. Create daily operations schedules and sheets and distribute to team
Recruit, train, develop, shepherd and lead volunteer teams
Assist the Facilities Director with their calendar, scheduling, emails, filing, and communications, as requested
Schedule various vendors that supply and maintain the campus, ensuring supplies are checked in and rooms are ready for service
Schedule, provide and manage logistics for team training sessions and off-site team building events
Update and maintain procedure/process manual. Communicate updates and policy changes to team, as needed

MINIMUM QUALIFICATIONS

High school diploma or equivalent
One year of administrative experience
Proficiency with database applications
Demonstrates spiritual maturity and character consistent with the Biblical requirements for church leadership
Effective communication skills, both verbal and written
Self-motivated, self-directed requiring minimal supervision
Effective team building skills and ability to motivate others; strong relational skills
Ability to recruit, train, shepherd, and lead volunteer teams
Detail oriented with ability to multi-task and work well with multiple projects and deadlines
Agrees and aligns with the vision, values, pathway, leadership distinctives, and doctrinal statement of SVCC

PREFERRED QUALIFICATIONS

Two years of related experience
Proficiency with The Rock application

Posting Created:

Jul-26-2022

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Facilities Operations Administrative Assistant

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